Importance of Free Conference Calls
Meetings are unavoidable in business but no one is happy having to travel constantly to attend meetings at different places. You will be spending too much money on these meetings if you are not careful not to mention the time that will be wasted traveling. Therefore, it is high time you switched to free conference calls. This option allows people to remain in their own offices and keep working as the meeting proceeds. Even if it is within the same company, team members can use free conference calls to communicate with each other quickly, and effectiveness is guaranteed in this case. Free conference calls also give everyone an opportunity to speak clearly and directly to the person or people being addressed. Because you will be communicating verbally you can use the necessary cues to emphasize points, crack a joke or other aspects in order to ensure the message is communicated effectively. Just indicating that the message is urgent does not mean people will take action, and there is also the possibility of being misunderstood. On top of that, free conference calls allow the leaders to set the mood so that the rest of the team can follow that.
On top of that, everyone who is involved in the meeting will be visible on the screen. Also, you will be able to see the names, titles and even departments that are represented. It is not the best thing for the company to have each department operating as if the rest do not exist because that will not help achieve the set goals. However, when the teams get together frequently to discuss how to work together things will always proceed smoothly which is why you should not take that for granted. This is also a great platform for the top leaders to insist on why collaboration is crucial in such a case. Being on the phone for hours with a bunch of people every time you need something to be done right and within the required time frame is not funny and you need to avoid that through free conference calls.
Chain emails have been used for a while now but they are not the best given how confusing they can be at times. Following through to see the most recent message and replying is an extreme sport. If it is a single email it won’t be that frustrating but when it is several of them then it will be a problem and that is not what you want to be dealing with. Whatever had to be discussed in the chain emails can be laid down during free conference calls so that no correspondence has to be send after. When people leave the meeting they can go right back to doing their own tasks to avoid wasting time.